Generative AI Policy

Generative artificial intelligence (AI) tools, such as ChatGPT, Gemini, Claude, Copilot, and similar large language models or image generators, can support research and writing, but they can also produce inaccurate, biased, or unattributed content and may put confidential material at risk. This policy sets out how authors, editors, and reviewers of Applied Information System and Management (AISM) may and may not use these tools in writing, editing, and peer review.

The policy follows the accreditation standards for scientific journals in Indonesia (Regulation of the Minister of Higher Education, Science, and Technology No. 9 of 2026 and its technical guidelines), the COPE position statement on authorship and AI tools, and the recommendations of WAME and STM. It will be updated as these guidelines develop.

At a Glance

Role Permitted Not permitted
Authors Language editing, readability, literature search support, coding support, with disclosure Listing AI as an author; unverified AI text; AI-generated or altered images, figures, or data; replacing scholarly judgment
Editors Language support for their own correspondence; the screening tools named on this page Uploading unpublished manuscripts to AI tools; using AI to make or replace editorial decisions
Reviewers None in the review of a manuscript Using AI to analyse, assess, or write review comments; uploading any part of a manuscript to an AI tool

Authors

Permitted uses. Authors may use AI tools for limited, supporting purposes, provided that the use is disclosed and every output is checked by the authors:

  • improving grammar, language, and readability;
  • supporting literature searching and organizing references, with every source verified by the authors;
  • supporting the writing or debugging of computer code used in the research; and
  • brainstorming ideas, provided that the research questions, design, analysis, and conclusions remain the authors' own.

Not permitted.

  • Listing an AI tool as an author or co-author. AI cannot take responsibility for the work, approve the final version, or agree to copyright and licensing terms.
  • Submitting AI-generated text, analysis, or code without critical review and editing by the authors.
  • Creating or altering images, figures, charts, tables, or research data with generative AI, including adding, removing, obscuring, or moving elements, except where generating such content is itself the subject of the research and is fully described in the method.
  • Using AI-generated synthetic data to replace missing empirical data without a sound and fully reported methodology.
  • Citing references produced by AI without checking that each reference exists and supports the statement.
  • Using AI to replace the authors' own scholarly assessment, interpretation, or conclusions.

Responsibility. The use of AI does not reduce the authors' responsibility for the originality, accuracy, validity, confidentiality, and integrity of the article. Authors must ensure that the tools they use protect confidential data and intellectual property.

Mandatory Declaration in Every Article

Every article published in AISM contains a Declaration of AI Use, placed in the declarations section before the References, stating whether or not AI tools were used. If they were used, the declaration names the tool and version, describes how and for what purpose it was used, and confirms that the authors reviewed the output. Authors who used AI in the research itself (for example, as part of the system or method being studied) describe it in the Research Method section.

If AI was used: "During the preparation of this manuscript, the authors used [tool name and version] to [purpose, e.g., improve the language and readability of the Introduction and Discussion]. After using this tool, the authors reviewed and edited the content as needed and take full responsibility for the content of the article."
If AI was not used: "The authors declare that no generative AI or AI-assisted tools were used in the preparation of this manuscript."

Editors

  • Editors do not upload unpublished manuscripts, files, images, or related information to generative AI tools, because this may breach confidentiality, intellectual property, and personal data protection.
  • Editors do not use AI to evaluate manuscripts, select reviewers, or make or replace editorial decisions. Every decision is based on the editors' own scholarly judgment.
  • Editors may use AI tools for language support in their own correspondence, without entering any confidential manuscript content, and remain responsible for what they send.
  • AISM discloses the automated tools it uses in its editorial process: Turnitin for similarity checking and AI-writing detection.

Reviewers

Reviewers must not use AI tools to analyse, assess, or write comments on a manuscript, and must not upload a manuscript or any part of it to an AI application. Peer review relies on the reviewer's own expertise and judgment, and unpublished manuscripts are confidential. Reviewers remain fully responsible for the content of their reports.

AI-Writing Detection Screening

Submitted manuscripts are screened for similarity and AI-generated writing. The AI-detection result should be below 30%. The detection score is treated as an indicator, not as proof: the editors assess each case together with the author's declaration and may ask the authors for clarification before deciding.

Undisclosed or Inappropriate Use

If undisclosed or inappropriate use of AI is found, the editors may return or decline the manuscript before publication, or publish a correction or retraction after publication, and may inform the authors' institutions. Cases are handled according to the Research Misconduct policy and the COPE guidelines.

Related policies: Publication Ethics, Authorship Criteria, Peer Review Process, and Plagiarism Policy.