Generative AI Policy

This policy is informed by relevant guidance and recommendations on the use of generative artificial intelligence in scholarly publishing, including:

  1. Elsevier's policies on the use of generative AI in scientific writing.
  2. Committee on Publication Ethics (COPE) guidance on artificial intelligence.
  3. Guidelines for the use of generative artificial intelligence in higher education.

Jurnal Teknik Informatika (JTI) recognizes the potential of artificial intelligence (AI) to support research, writing, and scholarly communication. Generative AI tools may assist authors in idea development, literature exploration, data analysis, language improvement, coding, and manuscript preparation. These technologies may offer valuable support for researchers, including authors writing in a language other than their first language.

However, the use of generative AI also introduces risks related to accuracy, bias, attribution, confidentiality, intellectual property, and research integrity. JTI therefore establishes this policy to guide authors, editors, and peer reviewers in the responsible, transparent, and ethical use of generative AI tools. This policy may be updated as AI technologies and scholarly publishing standards evolve.

Generative AI tools include large language models (LLMs) and multimodal systems capable of generating or modifying text, images, audio, code, and synthetic data. Examples include ChatGPT, Microsoft Copilot, Google Gemini, Claude, DALL·E, Midjourney, and other comparable tools.

1. Potential Risks of Generative AI

The use of generative AI tools may involve the following risks:

  1. Inaccuracy and bias: AI-generated outputs may contain factual errors, fabricated information, misleading interpretations, or biases that are difficult to detect without careful verification.
  2. Lack of attribution: AI tools may generate text containing ideas, quotations, or references without reliable attribution to the original sources. Authors must independently verify all citations and references.
  3. Confidentiality and intellectual property: Submitting manuscripts, unpublished research, personal information, or proprietary data to third-party AI platforms may expose confidential information or create intellectual property risks.
  4. Unintended use of submitted information: Depending on the service provider and its terms, information entered into an AI system may be retained or used for purposes such as service improvement or model training.

Users of AI tools must understand these risks and take appropriate measures to protect research integrity, confidentiality, and intellectual property rights.

2. Policy for Authors

2.1 Permitted Uses of Generative AI

Authors may use generative AI tools to support specific research and manuscript preparation tasks, provided that the use is responsible, transparent, and consistent with scholarly standards. Permitted uses may include:

  1. Idea generation and exploration of research topics.
  2. Language editing, grammar correction, and improvement of readability.
  3. Literature exploration and interactive searches using AI-assisted search tools.
  4. Classification and organization of literature.
  5. Coding assistance, debugging, and explanation of programming concepts.

Authors remain fully responsible for the originality, accuracy, validity, and integrity of their manuscripts. All AI-generated content must be critically reviewed and verified by the authors before submission.

2.2 AI Cannot Be Listed as an Author

Generative AI tools must not be credited as authors or co-authors of submitted manuscripts. AI systems cannot assume responsibility for research findings, approve the final manuscript, enter into publication agreements, or fulfill the ethical and legal obligations required of human authors.

Human authors remain accountable for all content submitted to JTI, including any material produced or modified with the assistance of AI tools.

2.3 Disclosure of AI Use

Authors must clearly disclose the use of generative AI tools when those tools have contributed to the preparation or development of the manuscript beyond routine spelling and grammar correction.

The disclosure should include:

  • The full name of the AI tool and, where available, its version.
  • The purpose and nature of its use.
  • The sections or aspects of the manuscript in which the tool was used.

The disclosure should be included in the Methods or Acknowledgements section, as appropriate to the nature of the AI use. Authors must ensure that the disclosure accurately reflects the role of the AI tool in preparing the manuscript.

JTI reserves the right to request additional information about AI use when necessary to assess the integrity and originality of a submission.

2.4 Verification and Accountability

Authors who use AI tools must ensure that the tools are suitable for their intended purposes and that their terms of service provide adequate safeguards for confidentiality, security, and intellectual property.

Authors must avoid:

  1. Generating text or code without appropriate review, testing, and verification.
  2. Using synthetic data to replace missing or unavailable research data without a valid methodology, clear disclosure, and appropriate justification.
  3. Including inaccurate or fabricated content, including abstracts, supplementary materials, citations, or references generated by AI tools.
  4. Presenting AI-generated analysis or interpretations as verified research findings without adequate validation.

Potential violations may be subject to editorial investigation and appropriate action under JTI's publication ethics policies.

2.5 Use of AI in Images, Figures, and Research Data

JTI does not permit the use of generative AI to fabricate or manipulate images, figures, or original research data in ways that misrepresent the underlying research or compromise research integrity.

Images and figures include photographs, charts, diagrams, data visualizations, tables, medical images, and other visual materials submitted as part of a manuscript. Manipulation includes adding, concealing, moving, removing, or introducing features that materially alter the meaning or interpretation of the original material.

Any use of AI in producing or modifying visual materials must be scientifically justified, appropriately disclosed, and consistent with applicable research standards. AI-generated or synthetic data must not be misrepresented as actual empirical observations.

Human oversight and transparency must be maintained throughout the research and publication process. JTI may revise this policy as AI technologies and research ethics standards develop.

3. Policy for Editors

Editors of JTI are responsible for maintaining editorial integrity, confidentiality, and fairness throughout the manuscript evaluation and publication process.

Unpublished manuscripts, reviewer reports, research proposals, supplementary files, images, and confidential editorial correspondence must not be uploaded to generative AI tools or other external AI systems where such use could compromise confidentiality, privacy, intellectual property, or data security.

Editors must not delegate editorial decisions to generative AI systems. Editorial decisions must be based on scholarly assessment, the journal's editorial policies, and the available evidence.

Editors may use AI tools for appropriate administrative or language-support tasks only when confidentiality, data protection, and applicable journal policies are adequately safeguarded. Editors remain fully responsible for the accuracy and integrity of any AI-assisted work.

4. Policy for Peer Reviewers

Peer reviewers are expected to provide independent, objective, and confidential assessments of submitted manuscripts.

Reviewers must not upload unpublished manuscripts, research proposals, supplementary materials, figures, datasets, or other confidential submission information to generative AI tools for evaluation, summarization, or analysis.

Generative AI may be used to assist with language improvement in a review report only when the confidentiality of the manuscript and review process is preserved. Reviewers must independently verify the accuracy of the final report and remain fully responsible for all comments, recommendations, and assessments submitted to the journal.

AI tools must not replace the reviewer's scholarly judgment, subject-matter expertise, or responsibility for evaluating the originality, validity, and significance of the research.

5. Editorial Monitoring and Policy Compliance

JTI is committed to ensuring that AI technologies are used responsibly and transparently in scholarly publishing. Authors, editors, and peer reviewers must comply with this policy and the journal's other applicable publication ethics requirements.

Suspected violations involving undisclosed AI use, fabricated information, manipulated research materials, or compromised confidentiality may be investigated by the editorial team. Depending on the nature and seriousness of the violation, the journal may request clarification, require manuscript revision, reject a submission, or take further action in accordance with its publication ethics policies.

This policy applies to manuscripts submitted to Jurnal Teknik Informatika (JTI), published by the Informatics Engineering Department, UIN Syarif Hidayatullah Jakarta, Indonesia.