AI Policy

 

JURNAL INDO-ISLAMIKA • RESEARCH INTEGRITY & RESPONSIBLE TECHNOLOGY

AI POLICY

JURNAL INDO-ISLAMIKA

 
AI TRANSPARENCY HUMAN ACCOUNTABILITY PUBLICATION ETHICS

POLICY REVIEW STATUS

Reviewed annually

SECTION 01 • EDITORIAL COMMITMENT

1. Introduction

JURNAL INDO-ISLAMIKA is committed to maintaining the highest standards of research integrity, transparency, and ethical publishing. The rapid development of artificial intelligence (AI) and AI-assisted technologies has created new opportunities as well as new ethical considerations for authors, reviewers, and editors.

This policy provides comprehensive guidance for the responsible, ethical, and transparent use of AI technologies at every stage of manuscript preparation, peer review, and editorial decision-making. JURNAL INDO-ISLAMIKA affirms that AI is a tool that may support academic work, but it cannot replace human critical thinking, originality, or accountability.

SECTION 02 • POLICY APPLICABILITY

2. Scope

This policy applies to all parties involved in the publication process in JURNAL INDO-ISLAMIKA: authors, peer reviewers, editors, and editorial board members. It covers all forms of AI or AI-assisted technologies, including large language models, text or image generators, grammar and style checkers, translation systems, data visualization tools, and similar applications.

SECTION 03 • TRANSPARENCY AND DISCLOSURE

3. Disclosure of AI Use

Transparency is a fundamental ethical requirement. Authors must disclose any use of AI tools or AI-assisted technologies during manuscript preparation. The disclosure must clearly state the name of the tool used, the purpose of its use, and the extent of human oversight over the AI-generated content.

The disclosure must be included in the cover letter submitted with the manuscript and also in the manuscript itself. It should be placed in the Acknowledgments section if AI was used for language-related tasks or in the Methods section if AI was used for data-related or substantive tasks.

When appropriate, authors are encouraged to submit a supplementary document describing the prompts or instructions given to the AI system, the output generated, and the extent to which the authors reviewed and revised that output.

SECTION 04 • RESPONSIBLE APPLICATION OF AI

4. Permitted and Prohibited Uses of AI

ACCEPTABLE SUPPORTIVE APPLICATIONS

4.1 Permitted Uses

Authors may use AI tools for supportive purposes provided that their use is disclosed. Examples include improving grammar and spelling, translating text with human supervision, creating illustrative or non-scientific images, generating visualizations of verified data, formatting references, and refining the readability of computer code without changing its functionality.

UNACCEPTABLE AI PRACTICES

4.2 Prohibited Uses

  • Listing AI systems as authors or co-authors.
  • Transferring intellectual responsibility or accountability to AI tools.
  • Using AI to fabricate, falsify, or manipulate data, figures, results, or references.
  • Generating substantial parts of the manuscript through AI without disclosure and without human verification.

  • Uploading, entering, sharing, or processing confidential manuscripts, reviewer reports, or any unpublished editorial materials through generative AI or AI-assisted systems is prohibited.

  • Producing content that introduces bias, misinformation, or discriminatory statements.

Only human contributors who meet the authorship and ethical standards established by JURNAL INDO-ISLAMIKA and who accept full responsibility for the content may be listed as authors.

SECTION 05 • HUMAN AUTHORSHIP AND ACCOUNTABILITY

5. Responsibilities of Authors

Human authors retain full accountability for their submissions, including any content supported or generated by AI tools. Authors must ensure that the final manuscript reflects genuine scholarly contribution and complies with the journal’s ethical standards.

Authors are required to review, verify, and revise AI-assisted content to confirm factual accuracy, originality, and appropriateness. Manuscripts must be free from plagiarism. All cited sources must be accurate and must genuinely support the arguments made in the manuscript.

Authors must include one of the following statements in their manuscript:

AI USE DECLARATION • EXAMPLE 01

If AI tools were used:

“The authors used [Tool Name and Version] for [specific purpose, for example language editing or data visualization]. All outputs were reviewed and verified by the authors, who take full responsibility for the integrity and accuracy of the content.”

AI USE DECLARATION • EXAMPLE 02

If no AI tools were used:

“No generative or AI-assisted technologies were used in the preparation of this manuscript.”

SECTION 06 • PEER REVIEW CONFIDENTIALITY

6. Peer Reviewers

Reviewers must maintain the confidentiality of all manuscripts they evaluate. Reviewers are prohibited from using generative artificial intelligence (AI) tools or AI-assisted technologies in any part of the peer-review process. Manuscript content, in whole or in part, must not be uploaded, entered, shared, or processed through generative AI systems.

Generative AI must not be used to read, summarize, analyze, interpret, evaluate, translate, draft, revise, or improve peer-review comments or recommendations. The review report must reflect the reviewer’s own independent scholarly assessment and judgment.

Any use of generative AI in violation of this policy may result in termination of the review assignment and removal of the reviewer from the journal’s reviewer database.

SECTION 07 • EDITORIAL INDEPENDENCE

7. Editors and Editorial Board Members

Editors and editorial staff may use non-generative or appropriately secured technological tools for administrative purposes, such as plagiarism detection, similarity checking, metadata verification, and workflow management, provided that manuscript confidentiality is fully protected.

Generative AI must not be used to evaluate the scientific quality, originality, validity, significance, or suitability of a manuscript, nor may it be used to make or recommend editorial decisions. All editorial assessments and publication decisions must be made independently by human editors.

Editors must not upload, enter, share, or process confidential manuscripts, reviewer reports, or unpublished editorial materials through generative AI systems. Editors remain fully responsible for the confidentiality, integrity, and accuracy of all editorial actions and decisions.

SECTION 08 • INTERNATIONAL PUBLICATION ETHICS

8. Ethical Standards and Alignment

This policy is consistent with international good practices on AI and publishing ethics. JURNAL INDO-ISLAMIKA follows guidance and recommendations issued by COPE, the STM Association, and the UNESCO Recommendation on the Ethics of Artificial Intelligence.

CORE ETHICAL PRINCIPLE

AI may assist academic work but cannot replace human responsibility for research integrity, intellectual rigor, or moral accountability.

SECTION 09 • PUBLICATION ETHICS ENFORCEMENT

9. Violations and Consequences

Immediate rejection of the manuscript.

Retraction of the published article if discovered after publication.

Notification to the author’s institution, employer, or funding body.

Temporary or permanent prohibition from submitting to JURNAL INDO-ISLAMIKA.

Publication of a correction or retraction statement.

SECTION 10 • POLICY GOVERNANCE

10. Policy Review and Updates

This AI Policy will be reviewed annually to reflect advancements in AI technologies and evolving ethical standards. Updates will be published on the official website of JURNAL INDO-ISLAMIKA.

INTERNATIONAL GUIDANCE AND PUBLICATION ETHICS

References

REFERENCE 01 • COPE

COPE (2023). Guidance on AI and Ethics in Publishing.

REFERENCE 02 • NATURE

Nature Editorial (2023). Tools such as ChatGPT Threaten Transparent Science.

REFERENCE 03 • UNESCO

UNESCO (2021). Recommendation on the Ethics of Artificial Intelligence.

REFERENCE 04 • ELSEVIER

Elsevier (2023). AI Policy for Authors and Reviewers.

REFERENCE 05 • STM ASSOCIATION

STM Association (2023). Recommendations for Classification of AI Use.

RESPONSIBLE USE OF ARTIFICIAL INTELLIGENCE

 

Research Integrity • Transparency • Human Accountability

 

JURNAL INDO-ISLAMIKA

Graduate School, UIN Syarif Hidayatullah Jakarta

 

P-ISSN 2088-9445 | E-ISSN 2723-1135

ARTIFICIAL INTELLIGENCE (AI) POLICY