Submissions

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Submission Preparation Checklist

All submissions must meet the following requirements.

  • The paper has never been previously published, nor is it before another journal for consideration, nor will it be submitted for publication in another journal while still under consideration in Applied Information System and Management (AISM).
  • The manuscript written is an original work without violation of publication ethics, similarity check (<20%), and AI detection (<30%).
  • The manuscript has been written following the AISM template and Author Guidelines.
  • All authors data must be inputted into the "Enter Metadata" stage.

Privacy Statement

This statement explains how Applied Information System and Management (AISM) collects, uses, shares, and protects the personal data of authors, reviewers, editors, registered users, and visitors. AISM processes personal data in accordance with Law of the Republic of Indonesia No. 27 of 2022 on Personal Data Protection.

In short: the names, email addresses, and other personal data entered in this journal system are used only for the purposes of this journal and are not sold, rented, or made available to any other party for any other purpose.

Data Controller

The personal data are controlled by the publisher of AISM, the Department of Information Systems, Faculty of Science and Technology, Universitas Islam Negeri (UIN) Syarif Hidayatullah Jakarta, Jl. Ir. H. Juanda No. 95, Ciputat Timur, Kota Tangerang Selatan, Banten 15412, Indonesia. Questions can be sent to aism.journal@apps.uinjkt.ac.id.

What We Collect and Why

Data Purpose
Account data Name, email address, username, password (stored encrypted), affiliation, country, and optionally ORCID iD, biography, and areas of interest, used to create and manage the user account and to communicate about the journal's work.
Author data Names, affiliations, countries, email addresses, ORCID iDs, and contribution statements of all authors of a submission, used to process, review, publish, and index the article.
Reviewer data Name, email address, affiliation, areas of expertise, and review history, used to invite reviewers, manage the review process, and recognize their contribution.
Editorial records Correspondence, review reports, decisions, and payment records related to a submission, used to manage and document the editorial process.
Usage data Anonymous or aggregated page views and downloads, and technical data such as IP address and browser type, used to produce journal statistics and keep the system secure.

What Is Made Public

  • When an article is published, the names, affiliations, and countries of all authors, the email address of the corresponding author, and the authors' ORCID iDs (if provided) appear on the article page, in the PDF, and in the article metadata.
  • The names, affiliations, and academic profile links of editors and reviewers appear on the Editorial Team and Reviewers pages, with their consent.
  • Under double-blind peer review, the identities of reviewers are never disclosed to authors, and reviewers are not listed per issue or per article.

Who We Share Data With

Personal data are shared only as needed to publish and disseminate the journal:

  • Crossref, to register DOIs and article metadata;
  • Indexing services and archives listed on the Indexing and Archiving pages, which receive the published article metadata, including author names and affiliations;
  • Turnitin, which receives the text of submitted manuscripts for similarity and AI-writing checks, without storing them in its repository;
  • Visitor statistics services (Statcounter and Flag Counter), which record anonymous visit data such as country and pages viewed; and
  • authorities, where required by law.

Editors and reviewers do not upload manuscripts or personal data to generative AI tools, as set out in the Generative AI Policy.

Storage and Security

Data are stored on the journal server of UIN Syarif Hidayatullah Jakarta, located in Indonesia. Access to unpublished manuscripts, review records, and user data is limited to the journal staff, editors, and reviewers who need it for their role. Passwords are stored in encrypted form, and the system is kept updated to protect it against unauthorized access.

How Long We Keep Data

  • Account data are kept while the account is active and may be deleted at the user's request.
  • Data on submissions and reviews are kept for as long as needed to document the editorial process and to handle any later questions about the article, including possible corrections, retractions, or misconduct investigations.
  • Author data that are part of a published article are kept permanently as part of the scholarly record.

Your Rights

In accordance with Law No. 27 of 2022, users may:

  • obtain information about, and access to, the personal data held about them;
  • correct or update their data, either in their user profile or by contacting the journal;
  • ask for their account to be deleted, or withdraw consent to receive notifications; and
  • object to, or ask for restriction of, the processing of their data.

Requests can be sent to aism.journal@apps.uinjkt.ac.id and are answered within 14 days. Personal data that form part of a published article cannot be removed, because the integrity of the scholarly record must be preserved; inaccurate data are corrected through a published correction.

Cookies

The journal website uses a session cookie that is needed to log in and use the system. The visitor statistics services listed above may also set cookies to count visits. Users can block cookies in their browser, but they may then be unable to log in.

Changes to This Statement

This statement may be updated when the journal's practices or the applicable law change. The current version is always available on this page. Last updated: 14 January 2026.